Accounting Coordinator in Philadelphia, PA at Veolia North America

Date Posted: 11/28/2019

Job Snapshot

Job Description

Accounting Coordinator
Full Time, Dayshift, Monday - Friday
Location: Philadelphia, PA
Medical, Dental, Prescription, 401K match, Paid Time Off

We have a current opportunity for an Accounting Coordinator responsible for billing customers for services provided. This includes drafting invoices and working closely with Technical Service Representatives. The Accounting Coordinator also assists the Controller with month-end close and reporting.
General Responsibilities:

  • Accurate and timely invoicing of customers in assigned Territories
  • Invoice specific customers via electronic invoicing
  • Assist in maintaining generator WIP pricing
  • Enter and help maintain QTC Contracts Module
  • Prepare and present job costing analysis upon request
  • Participate in review of transportation and disposal invoices from vendors with team
  • Members
  • Prepare Customer tracking reports upon request
  • Communicate with vendors to obtain pricing when necessary
  • Create specially formatted invoices in accordance with customer requests
  • Maintain Generator files
  • Prepare and electronically distribute Daily Sales Report
  • Prepare and distribute Monthly Final Package to management and teams
  • Prepare monthly GPU report for both NJ and PA branches

Benefits and Compensation: 
At Veolia, you’ll find excellent rewards and benefits, along with the chance to make a difference in our world. We offer an exciting, dynamic workplace, with a comprehensive benefit package that includes:
•         Competitive Pay
•         Medical/prescription
•         Dental
•         Vision
•         Spending accounts — flexible spending accounts (FSAs) and the health savings account (HSA)
•         Supplemental life and accidental death & dismemberment (AD&D) insurance
•         Supplemental long-term disability insurance
•         Voluntary group legal
•         Voluntary identity theft protection
•         Long-term and Short-term Disability Insurance
•         Flexible benefit plans
•         Adoption Reimbursement
•         College-Savings Plan
•         Employee Assistance Program (EAP)
•         Tuition Reimbursement
•         Employer Matched 401(K) Plan
•         Employee discount programs including: Pet insurance, Home insurance, Auto insurance
•         Work Life Balance/Paid time off
•         Paid Holidays
•         Paid Vacation
•         Paid Sick Days
•         On the job training
•         Career Advancement
•         Uniform & Safety Equipment Provided
•         Employee referral program
•         Incentive Bonus Programs
•         Domestic and International transfer opportunities


•         High School diploma or General Educational Development (GED) required
•         Associates Degree in Accounting/Finance or related discipline preferred
•         Prior related work experience of 4 or more years required
Knowledge, Skills and Ability:
•       Strong team player
•       Excellent interpersonal and communication skills
•       Time management: the ability to organize and manage multiple deadlines
•       Strong customer orientation
•       Computer proficient
Essential Duties and Responsibilities:
•   On a weekly basis compile and review payroll information prior to routing data to ADP for processing.  Check timesheets for accuracy and make appropriate additions and/or deletions
•   Match purchase orders with vendor invoices and assign appropriate accounting general ledger codes on invoice and enter into the accounts payable system
•   Match vendor remittance statements to the proper accounts payable check and forward to appropriate vendors.  Handle vendor inquiries with reference to past due invoices and determine status of invoice
•   On a monthly basis compile disposal information from manifests and track on spreadsheet to match invoices to verify accuracy of billings
•   On a monthly basis, balance invoices from inter/intra company facilities to determine accuracy of direct charge reports
•   Make weekly collection inquiries to third party customers to determine status of payments and approximate collection date of receivables     
•   Prepare month-end journal entries according to prescribed procedures
About Veolia:
Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. 
We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. 
Veolia North America values the leadership skills, loyalty and integrity you developed during your military service.
You've spent your career protecting and defending a nation. At Veolia, you'll have the chance to join a team of hardworking men and women who work day in and day out to protect and preserve North America's natural resources. At all levels of our organization, military heroes are already solving complex environmental challenges.
From safely transporting complex materials, to improving crucial infrastructure and guaranteeing the delivery of essential services, the experience you've gained during your service can continue to positively impact the world with a career at Veolia.

Veolia Branch location is:
3100 Hedley Street
Philadelphia, PA 19137
We are an equal opportunity employer M/F/D/V

Job Requirements

•         High School diploma or General Educational Development (GED) required
•         Associates Degree in Accounting/Finance or related discipline preferred
•         Prior related work experience of 4 or more years required