Administrative Assistant - Riverside, CA in Riverside, CA at Veolia North America

Date Posted: 6/4/2020

Job Snapshot

Job Description

Under the direction of the project manager, provides advanced level administrative and clerical support for the Stringfellow Site. Performs and maintains plant records to meet the goals of all regulatory agencies, process directives, and client expectations. Maintain effective and professional relations with plant personnel, client, corporate staff and public. Demonstrates a complete understanding of skills necessary to maintain records, documents, client relations, and employee relations. 


Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials. Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time. 
Creates, runs and distributes standard and customized periodic reports. Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review. Maintains organized computer and/or hard copy files for easy identification and retrieval.
Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned department. Composes and initiates correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. 
Answers questions via phone or email independently and provides accurate and timely information or technical guidance.
Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations. 
Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.


Job Requirements

Educational Background
High school diploma or GED plus additional specialized courses or Associates Degree in related field. 

Job Skills/Characteristics
Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette. 
Excellent PC skills with thorough knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs. Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
Above average organization & communication skills required to interact with multiple internal, external & executive contacts. Must demonstrate effective written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette. 
Must be able to handle diverse task simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals. Ability to handle confidential or sensitive information or issues.
Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

At least five years directly related experience with thorough knowledge of departmental function, procedures, terminology and interrelationships. 

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.