Administrative Assistant in Jackson, MS at Veolia North America

Date Posted: 6/16/2020

Job Snapshot

Job Description

Veolia is seeking an Administrative Assistance II to support staff at a municipal wastewater facility and provide advanced level administrative and clerical support, typically in a specialized function or area to an assigned group.
Pay Range: $16.00 to $19.00 per hour DOE

Specific responsibilities include, but are not limited to, the following:

  • Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials. Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.
  • Creates, runs and distributes standard and customized periodic reports. Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review. Maintains organized computer and/or hard copy files for easy identification and retrieval.
  • Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned department. Composes and initiates correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.
  • Answers questions via phone or email independently and provides accurate and timely information or technical guidance.
  • Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.
  • Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.

Job Requirements

  • High school diploma or GED plus additional specialized courses or Associates Degree in related field with ability to perform mathematical functions.
  • At least five years directly related experience in an administrative capacity for a project, program or department.  At least three years of internal experience preferred.
  • Lead experience or supervisory training with an understanding of human relations, training, performance evaluation and heath and safety.
  • Must have general knowledge of budget preparation and understanding of cost control.  
  • Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.  Good telephone etiquette.  
  • Excellent PC skills with thorough knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs.  Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
  • Above average organization & communication skills required to interact with multiple internal, external & executive contacts.  Must demonstrate effective written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.  Good telephone etiquette.  
  • Must be able to efficiently operate and perform basic maintenance and troubleshooting of all office equipment.    
  • Must be able to handle diverse task simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals.  Ability to handle confidential or sensitive information or issues.
  • Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.


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