Administrative Assistant in Riverside, CA at Veolia North America

Job Description

Veolia Group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources and replenish them. In 2021, the Veolia group provided 79 million inhabitants with drinking water and 61 million with sanitation, produced nearly 48 million megawatt hours and recovered 48 million tonnes of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 28,508 billion euros in 2021. www.veolia.com

Job Description

COMPENSATION & BENEFITS

Hourly Pay minimum $20.00 to maximum $24.00

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance.   In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.  Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. 

POSITION PURPOSE

Under the direction of the project manager, provides advanced level administrative and clerical support for the Stringfellow Site. Performs and maintains plant records to meet the goals of all regulatory agencies, process directives, and client expectations. Maintains effective and professional relations with plant personnel, client, corporate staff and public. Demonstrates a complete understanding of skills necessary to maintain records, documents, client relations, and employee relations.  

PRIMARY DUTIES / RESPONSIBILITIES

• Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials.  Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.  
• Creates, runs and distributes standard and customized periodic reports.  Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review.  Maintains organized computer and/or hard copy files for easy identification and retrieval.
• Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned department.  Composes and initiates correspondence and memoranda.  Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.  Proofs art or graphics and verifies that art and text agree.  
• Answers questions via phone or email independently and provides accurate and timely information or technical guidance.
• Enters data from various sources to maintain and update various databases and spreadsheets.  Ensures data integrity by verifying input and calculations.  
• Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.

WORK ENVIRONMENT

Spends most of time in an office environment.   Occasional visits to plant areas or other site office locations.

Possible Work Hazards:  

Must take care in moving or lifting office supplies.   Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes which require following basic safety precautions. 

Qualifications

Education / Experience / Background

• High school diploma or GED plus additional specialized courses or Associates Degree in related field. 
• At least two years directly related experience with thorough knowledge of departmental function, procedures, terminology and interrelationships.

Knowledge / Skills / Abilities

• Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.  Good telephone etiquette.  
• Excellent PC skills with thorough knowledge of MS Word, MS Excel, and other departmental software programs.  Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
• Above average organization & communication skills required to interact with multiple internal, external & executive contacts.  Must demonstrate effective written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.  Good telephone etiquette.  
• Must be able to handle diverse task simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals.  Ability to handle confidential or sensitive information or issues.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

Physical Requirements 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Additional Information

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.