Administrative / Shipping Specialist- North Bend, OH in Cincinnati, OH at Veolia North America

Date Posted: 1/4/2020

Job Snapshot

Job Description

Administrative / Shipping Specialist – Fort Hill
Position Description
This position supports the administrative and logistics functions.  The incumbent is responsible for:
•        Successful and efficient coordination of finished product shipping (rail, truck, tote and samples) and raw material receiving
•        Clerical and administrative duties as required for a continuous improvement office environment
•        Invoice verification (verification of receipt) and processing for payment initiation
•        Serve as CRIM (i.e., Records Management Coordinator) for the site
•        Oversight and coordination of the Fort Hill site fleet of trailers and totes regarding scheduling of trailers and totes out of service for maintenance, loaning of trailers and totes to other sites as needed to meet business needs, and coordination with the business Logistics Manager. 
•        Other administrative duties as determined necessary to support site success
•        Working overtime as required to meet site objectives

Job Requirements

Required Skills
To be successful in this position the incumbent must possess these skills and abilities:
•        Demonstrated ability to initiate, establish and maintain effective collaborative relationships and communication with plant personnel, customer personnel and Veolia personnel at other locations
•        Demonstrated ability to work independently and to self-manage.  The incumbent must be able to recognize needs, organize and execute work with little or no involvement of others
•        Demonstrated proficiency utilizing organizational, interpersonal, time management and multi-tasking skills to achieve desired business results
•        Proficiency using MS Excel, Word, Windows environment
•        Ability to troubleshoot and identify problems and engage in creative problem-solving
•        Demonstrated working knowledge of SAP.  Must also be able to learn and use other job specific software
•        Demonstrated ability to work with individuals and teams of diverse backgrounds
•        Demonstrated adaptability/flexibility in dealing with administrative tasks to meet demands and to ensure deadlines are met
•        Demonstrated ability to maintain professionalism and confidentiality
•        Effective communication, both written and oral
•        Assessment of and adherence to business deadlines and time commitments
•        Demonstrated ability to manage electronic and paper files.
•        Successful completion of the Office Basic Skills test
•        Willingness and capability to don basic personal protective equipment, (i.e., safety shoes, hard hat, safety glasses, gloves, etc) to enter plant areas as needed to perform duties related to these required skills. 
•        Must possess current and valid Driver’s License.
Other Desired Skill and/or Experiences (not necessarily required but considered a plus)
•        Experience with invoice management, receipt verification, account reconciliation
•        Experience and/or understanding of supply chain and logistics
•        Successful candidate should possess a two-year degree in Business Administration, Accounting or equivalent demonstrated and relevant experience.
•        High School diploma or GED is required minimum.