AP Specialist I in Milwaukee, WI at Veolia North America

Date Posted: 12/8/2019

Job Snapshot

  • Employee Type:
  • Location:
    Milwaukee, WI
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Position Summary:

This position is responsible for ensuring the proper processing of Accounts Payable and Supplier related documents in a timely and satisfactory manner.  He/she exhibits a commitment to excellence and fosters initiative, adaptability, and teamwork.  
Primary Responsibilities/Job Duties:
  • Responsible for contributing to the overall security and confidentiality of financial data and financial processes

  • Follows proper protocol to report suspected evidence of fraud

  • Enters data from PO and Non-PO supplier invoices from ImageNow into Coupa following the Accounts Payable performance expectations

  • Sorts incoming mail, opening envelopes by hand or machine, and deals with parcels as well

  • Processes all incoming and outgoing envelopes and packages

  • Processes outgoing mail by weighing mail and affixing postage by mail meter

  • Scans and enters data from the invoices into our imaging solution (ImageNow)

  • Adds and/or updates Supplier information into SAP

  • Commitment to excellence and quality

  • Monitors workflow queues throughout the day

  • Works with operations to clarify any missing information on invoices

  • Promotes a fun and team orientated work environment, supporting the Veolia culture

  • Encouraged to promote continuous process improvements

  • Develops and maintains relationships with field operations and Veolia suppliers

  • Provides excellent customer service to internal and external customers and ensure interaction provides a high quality of service and professionalism

  • Other duties as assigned

Job Requirements

Knowledge, Skills, and Experience:

Educational Background:
Education: High School Diploma or General Education Degree

Certification: Accounts Payable Specialist Certification (or related accreditation) preferred, but not required

Equivalent combination of education and experience will be considered

Specific Job Skills:

Strong, accurate data entry skills (alpha/numeric)

Detail oriented with a high attention to quality

Basic understanding of Accounts Payable processes

Working knowledge of Accounts Payable Systems (preferably SAP) a plus, but not required

Experience with Coupa, SAP and ImageNow significant plus, but not required

Excellent written and verbal communications skills

Good decision making skills

Ensures confidentiality of sensitive information

Well organized and able to manage multiple tasks

Must be reliable (attendance and job duties)

Able to work independently as well as in a team environment

Positive attitude, flexible

Ability to deal effectively with all levels of employees on highly confidential information

Ability to perform in a fast pace environment

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.