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Office Manager in Livonia, MI at Veolia North America

Date Posted: 11/20/2018

Job Snapshot

Job Description

Overall responsibility for the management and execution of all accounting and administrative functions within assigned area.

DUTIES AND RESPONSIBILITIES:
1.Meet established accounting deadlines.
2.Increase the efficiency and effectiveness of areas of responsibility.
3.Create, maintain and update local policies and procedures as necessary.
4.Manage accounts receivable from invoicing through the collections process.
5.Manage purchasing cycle from requisition to payment, including P-Card management.
6.Implementation and maintenance of planning and budgeting tools.
7.Manage payroll data and human resources/benefits information communication. Assist with employee onboarding.
8.Analyze division profitability, where unprofitable recommend timely corrective actions.
9.Prepare and maintain revenue ledger and general ledger/journal entries as needed.
10.Complete all financial/management reports and distribute to as required.
11.Balance workload in assigned areas.
12.Provide general clerical support with in assigned areas.
13.Maintain Division communications such as contact lists, organizational charts, other.
14.Assist with data input into support programs, websites, etc.
15.Assist with presentation preparation, quote preparation, and other as needed,
16.Organize and maintain divisional files (includes electronic files).
17.Assist with internal and external audit requests.
18.Other duties as assigned by Division Manager, VRS Controller and/or Corporate Controller.

Job Requirements

Educational:BA in Accounting or Business Administration a plus.

Work Experience: 
At least 3 years accounting/office management experience.

BUSINESS COMPETENCIES

1.Thinking skills – decision making ability, long term vision, seasoned judgment.
2.Excellent interpersonal and communication skills.
3.Strong customer (both external and internal) support skills.
4.Ability to inspire a common vision.
5.Understands ESS lines of business.
6.Skills in supervision, planning, coordination and budget preparation.
7.Understands key financial indicators and success measures.
8.Computer literacy.
9.Ability to drive change while maintaining operational effectiveness.
10.Strong Microsoft Office/Google background.

LEADERSHIP COMPETENCIES

1.Personal depth, in the form of mature confidence, adaptability, self direction, and organization.
2.Ability to foster teamwork.
3.Outstanding communication skills.
4.Willingness to take risk.
5.Ability to inspire trust and integrity.
6.Coaching and staff development skills.
7.Must be committed to the ESS core values of integrity, openness and trust, accountability, excellence through teamwork, and continuous learning and development.