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Payroll Director in Port Washington, WI at Veolia North America

Date Posted: 11/29/2018

Job Snapshot

Job Description

The Payroll Director is responsible for leading all aspects of the Company’s payroll function that services our U.S. operations while ensuring compliance with government regulations and company policy. The scope of this role includes responsibility for developing procedures to optimize and manage the preparation, documentation, and disbursement of all payroll checks, payroll tax, international assignments, relocation, unemployment administration and verification of employment. This role will oversee the day-to-day operations of the payroll function and ensure service delivery measured by key performance indicators. Additional responsibilities include analysis and testing of payroll system modifications and enhancements, setting direction for the payroll function and coordinating with multiple departments and third parties to ensure success.

PRIMARY RESPONSIBILITIES / JOB DUTIES
•Develop and maintain the department strategy to ensure the successful execution of the payroll function.
•Directly manage and provide leadership to the payroll team to include providing training and evaluation to enhance performance, development and work product, and establish a collaborative and supportive team culture built on mutual trust and respect.
•Ensure team members are sufficiently trained to meet established service standards; cross-trains team members to promote a flexible and adaptable team and limit process failures.
•Oversee facilitation of payroll processing in a hybrid in-house and outsource environment with ADP. 
•Manage and maintain payroll information by defining business requirements and associated system setup and directing the collection, calculation, and entry of payroll data.
•Maintain current knowledge of, and compliance with, legal requirements associated with payroll including, but not limited to, applicable wage and tax regulations, Federal, State and local laws, FLSA, reporting requirements, internal controls and Company policies.
•Responsible for weekly and biweekly multi-state payrolls as well as managing all aspects of quarterly tax reconciliation and year end processing.
•Provide effective and timely internal communications, training, and guidance on payroll, changes practices and systems to internal and external customers..
•Analyze complex transactions, identifies issues, and works with internal operational teams to identify causes, assess risks, and implement plans to eliminate future occurrence.
•Audit and reconcile all earnings and deductions to ensure timely and accurate delivery of monthly, quarterly and year-end reporting requirements.
•Develop, implement, and maintain tools to track, analyze, and report information pertinent to payroll related system applications.
•Demonstrate continuous effort to improve operations, payroll policies and processes, system enhancements, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
•Manage multiple projects simultaneously while ensuring successful performance of the payroll team.
•Oversee payroll data integrity and audits in payroll related systems to ensure accurate and timely use of information.
•Perform other duties as assigned

Job Requirements

Work Experience
•Minimum of 10 years Payroll experience for a publicly traded company having a multi-state payroll of 5000 or more employees
•Minimum of 5 years experience managing a staff of 10 to 15 employees in a fast paced environment
•Prior experience at a global organization is a plus

Education
•Bachelor’s degree from an accredited institution, preferably in Finance, Accounting, Human Resources, Business or related field required. Equivalent combination of education and experience may be considered.

Certification
•Payroll (CPP), HRCI or related accreditation preferred

Specific Job Skills
•Proficiency in Microsoft Office and Google Suite products
•Comprehensive knowledge of HR/Payroll systems, Time and Attendance systems and reporting tools (ADP, SAP, SuccessFactors, e-Time, Kronos preferred)
•Demonstrated leadership experience to include the ability to manage change with diverse resources in a deadline-driven environment while creating a professional culture of trust and strong collaboration.
•Proven ability to attract, develop, motivate and retain a high performance team
•Strong written, verbal communication and interpersonal skills with the ability to work collaboratively
•Strong project management skills with the ability to plan, execute and deliver on projects in a timely manner in a dynamic environment. 
•Strong organizational, time management, multi-tasking skills and ability to adapt to change. 
•Ability to deal effectively with all levels of employees on highly confidential information
•Experience in high volume environment, with both union and non-union facilities
•Knowledge of International Payroll practices
•Ability to focus on the big picture while also being attentive to analysis, accuracy and quality at a detailed level
•Active involvement in the APA and participation in best business practices and benchmarking forums within the past 3 to 5 years desired