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Procurement Admin in Boston, MA at Veolia North America

Date Posted: 12/4/2018

Job Snapshot

Job Description

The Procurement Admin shall report to VP, Procurement and shall provide administrative support to Veolia North America’s Corporate Procurement function, in driving compliance to preferred vendors, supporting strategic sourcing and procurement activities, and executing spot buys.

Essential Duties and Responsibilities:
  • Assist the Veolia North America procurement team with administrative activities
  • Contract maintenance and administration, updating catalogs and price lists in Coupa
  • Service Pro ticket review, assignment, and resolution
  • Issuing RFPs, collecting responses, scheduling bidders conferences, etc.
  • Maintain the procurement portion of the intranet site
  • Coordinate group meetings, supplier events, and conference calls
  • Improve, maintain and broadcast consistent formats for Preferred Supplier Programs
  • Review requisitions in Coupa for compliance to prefered vendors/pricing and for documentation (bids) to ensure compliance to procurement process
  • Serve as the frontline communication for the general procurement inquiries
  • Facilitate and track the resolution of internal and external procurement inquiries, including new vendor requests, payment terms change requests, etc.
  • Manage all administrative activities associated with the T&E, P-Card, and WEX card programs, including approving card requests, terminating accounts, monitoring delinquent accounts, resolving unmatched expenses, preparing quarterly attestations, etc.
  • Completing the coding of non-PO fleet and lease invoices for payment processing
  • Arrange travel and complete expense reports for the department head. Schedule meetings and capture minutes and action items.
  • Implementing spot buys for one-off purchases
  • Additionally, the procurement admin will perform strategic sourcing of several non-strategic spend categories such as: coffee service, pest control, cleaning services, landscaping, etc.


Job Requirements

Education/Experience:
  • Associate’s degree in general business, communications, marketing, finance, etc.
  • Minimum of 2-years' experience in a large-company office setting
  • Working knowledge of ERP such as SAP and Procure to Pay solutions such as Coupa is a plus


Knowledge, Skills and Ability:
  • Strong interpersonal skills with a customer-service mentality
  • Self starter; able to identify and manage projects from concept to implementation and successfully drive results
  • Excellent written and oral communication and project management skills
  • Strong in Google suite, including Gmail, Google Docs, Sheets, and Slides. Strong in Microsoft Office suite: Outlook, Word, Excel, and PowerPoint
  • Extensive knowledge and experience using ERP P2P Systems such as SAP, Coupa, Ariba etc.
  • Detail oriented
  • Highly organized and able to juggle multiple priorities