Purchasing Manager in Arkadelphia, AR at Veolia North America

Job Description

About Veolia

Veolia group aims to be the benchmark company for ecological transformation. In 2022, with nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) generated consolidated revenue of €28.508 billion in 2021. www.veolia.com

Job Description

BENEFITS 

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.  Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.   

Position Purpose:  
To procure quality Goods and Services in the most cost and time effective manner while following the Purchasing Policy and Procedures set forth for Veolia ES Technical Solutions.

Primary Duties/responsibilities: 

• Draft requests for proposals (RFPs) to solicit competitive procurement
• Cost Savings (capture opportunities to save money in every transaction handled. (Price reductions, competitive bidding, using National Suppliers, research).
• Ensure supplier compliance with all site specific Safety Requirements.
• Supervise work and activities of Purchasing Agent in all aspects of the day to day operation of the Purchasing Division. Coordinate daily to ensure timely and effective completion of daily tasks/special projects. Discuss work in progress; discuss new purchasing procedures coming in place and any problems with the ones in place. Assist and advise where/when needed. Evaluate performance.
• Contract Administrator
• Handle all transactions in disposing of/obsolete/dead stock/equipment (return to vendor, auction etc)
• Full ownership of various plant services (lawn maintenance, vending machines, pest control, employee uniform, cell phones, janitorial service, appliances, furniture, signs, utilities, temporary office trailers, etc.
• Schedule business meetings with vendors, compile necessary material, and arrange for other staff members to attend when necessary.
• Create, edit, submit, manage, approve/reject requisitions and change orders while identifying any cost saving opportunities during this process.
• Establish frequent communication with Corporate Purchasing to insure compliance with policies and leverage use of preferred suppliers
• Assist and advise inter departments on Purchasing Procedures. Interact with vendor and inter departments throughout the procurement process to review clarity of specifications, Terms and Conditions, ensuring that all required forms have been completed/approved/signed and to negotiate favorable payment per VESNA.
• Support engineering personnel/project managers in preparations of estimates by contacting vendors & furnishing equipment/material costs and or Lease or Own analysis.
• Responsible for support and guidance to engineering personnel/project managers on administration of contract procedures.  Ensure that all contract administration procedures are followed and executed in a professional and ethical manner. Advise and assist project managers in monitoring adherence to established managing contract compliance.
• Receive and review all sealed bids for Project Managers.
• Ownership of all Blanket Purchases (requisition, negotiate contract price and terms, generate PO, cost control, freight, resolve discrepancies, develop strong business relation with vendor, regular meetings with sales, management, freight company, accounts payable and their controller, keep up with market trends etc.
• Ownership of setting up new vendors (completion of new vendor package, Safety Pre-Qualification package, certificate of insurance, Terms and conditions prior to sending Vendor Form to corporate for approval /setup.
• Keep a log of all Certificates of Insurance for vendors performing work in the plant.
• Match Exception and Queue manager. Liaise with corporate accounts payable department (SSC personnel)   to ensure a successful three way match between PO, Receipt and Invoice which assists in accurate and timely payment of invoices.
• Answer phone calls and emails.
• Open, sort, and distribute incoming mail to appropriate individuals and prepare invoice to be scanned and sent to SSC
• Coordinate and cooperate with vendors, colleagues, upper administration personnel, SSC personnel, and VESNA corporate personnel.
• Prepare, review, and code Purchasing P-Card Transactions.  Reconcile Transaction Reports.
• Fill in for the Purchasing Agent(s) on days they are out of the office.
• Other duties/projects as assigned.

Qualifications

Education / Experience / Background: 

• High School or GED equivalent required
• Associates degree required (Bachelor’s preferred)
• 5-10 years of Procurement related experience required (preferably in an Industrial setting)

Knowledge / Skills / Abilities: 

• Knowledge of Purchasing Policies and Procedures
• Computer proficiency with Microsoft or Google Suite (specifically Excel or Sheets), knowledge of Inventory/Work Order Database (VAMS, MP2, or similar_ and Purchasing/Accounting Database
• Demonstrated vendor management, negotiation, and analytical capabilities
• Proficiency to rea, edit, negotiate contracts, proposal and insurance
• strong team player
• Excellent interpersonal and communication skills
• Time management: the ability to organize and manage multiple deadline
• Strong internal customer orientation
• Ability to effectively present information
• Ability to establish and maintain effective working relationship with any/every level of VESNA

Required Certification / Licenses / Training: 

• CPM a plus

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.