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Accounting & administrative assistant in Chatham-Kent at Veolia North America

Date Posted: 7/5/2018

Job Snapshot

Job Description

The Administrative Assistant performs administrative work for the Division Manager or Site Manager as required.  Work is performed under the general supervision of the Controller-Ontario.

Primary responsabilities
  • Enter payroll;
  • File and maintain clerical records and reports pertinent to billing, accounts payable, contract and personnel;
  • Collect P.O./payables for submittal to Accounts Payable Clerk;
  • Distribute paychecks;
  • Assist in maintaining payroll files
  • Prepare correspondence and recurring report for supervisor’s approval and signature;
  • Create and maintain computer databases and files;
  • Maintain organizational files and records;
  • Receive and screen office visitors and telephone calls;
  • Receive and refer customer complaints;
  • Other duties as assigned;
  • Full cycle Account Payable (A.P) and Account Receivable (A.R);
  • Month End close procedures.


Job Requirements

Knowledge, skills and experience
  • One course at or above the high school level in each of the following: English Grammar, General Office Practice, Computer skills, and 1 year general clerical experience;
  • Experience in accounts payable would be very beneficial;
  • Ability to type at the rate of no less than 50 words per minute;
  • Excellent verbal and written communication skills;
  • Detail oriented;
  • Ability to deal effectively with clients;
  • Excellent organizational skills;
  • Ability to multitask;
  • Self-sufficient  and able to meet deadlines;
  • Comfortable with a fast paced environment;
  • Assist with divisional training requirements as needed;
  • Any equivalent combination of training and experience;
  • Ability to work with MS Office tools (Word, Excel);
  • Good knowledge and use of computers and various computer programs including databases, word processing and spreadsheets;
  • Good knowledge of general office practice and business English.

Work environment

The job holder spends most of his/her time in an office environment. The position may require prolonged periods sitting; working on the telephone and/or computer, as well as interactions with other staff members and customers.