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Administrative Assistant in Garyville, LA at Veolia North America

Date Posted: 5/24/2018

Job Snapshot

Job Description

POSITION SUMMARY:
Performs administrative work for the Division Manager or Site Manager as required.  Work is performed under the general supervision of the Division or Site Manager.
 
DUTIES AND RESPONSIBILITIES:


•         Enter payroll.
 
•         File and maintain clerical records and reports pertinent to billing, accounts payable, contract and personnel.
 
•         Collect P.O./payables for submittal to Accounts Payable Clerk.
 
•         Distribute paychecks.
 
•         Assist in maintaining payroll files and I-9 forms.
 
•         Enter applications into computer system.
 
•         Prepare correspondence and recurring report for supervisor’s approval and signature.
 
•         Create and maintain computer databases and files.
 
•         Maintain organizational files and records.
 
•         Receive and screen office visitors and telephone calls.
 
•         Receive and refer customer complaints
 
•         Good knowledge of general office practice and business English.
 
•         Ability to deal effectively with clients.
 
•         Good knowledge and use of computers and various computer programs including databases, word processing and spreadsheets.
 
•         Ability to type at the rate of no less than 50 words per minute.
 
•         Other duties as assigned.

Job Requirements

Educational:

•         One course at or above the high school level in each of the following: English Grammer, General Office Practice, Typing, and 1 year general clerical experience.
 
•         High School or equivalent required.
 
Work Experience:  
•         Any equivalent combination of training and experience.