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Administrative Representative in Winnipeg at Veolia North America

Date Posted: 4/16/2019

Job Snapshot

Job Description

Are you a resourcer?

Veolia helps its customers to improve their energy efficiency, better manage their buildings, their water and wastewater and transform their waste into resources. We do this by finding safe, cost-effective and innovative solutions that we provide to our many clients (companies, garages, hospitals, municipalities, etc.). These make us THE global reference in the environment.
To fully participate in Canada's circular economy, we can count on more than 1250 employees like you! Currently, we are recruiting our next resource person whose role will be:  
Administrative Representative in Winnipeg, Manitoba.

Veolia North America (VNA) is recruiting a Administrative Representative for the Winnipeg Sewage Treatment Program (WSTP). We are seeking an experienced, enthusiastic professional to join our team in Winnipeg, Canada.

Veolia is the world’s leading provider of environmental solutions. Around the globe, Veolia helps cities and industries to manage, optimize and make the most of their resources. Veolia's 174,000 employees are tasked with contributing directly to the sustainability performance of customers in the public and private sectors, allowing them to pursue development while protecting the environment.

The WSTP is a long-term strategic partnership between Veolia and the City of Winnipeg for capital project delivery and operation and maintenance of the City’s three wastewater treatment plants. The first part of the program focuses on development and delivery of over $1B of upgrades to sewage treatment plants.


The role will be part of a site based contract administration team to provide administrative support through construction and commissioning of the WSTP Facilities as well as supporting various other program initiatives.  This role will:

  • Organize and maintain project files and documents; manage electronic document database and file sharing site
  • Maintain project document controls and procedures
  • Management of tracking logs (CCN, RFI, CCO, etc)
  • Liaises with subcontractors and stakeholders regarding contract and change notices, RFIs, RFQ, etc.
  • Arrange and participate in project team / construction meetings, on-site / off-site meetings that include representatives of the contractor(s) and the city
  • Prepare and distribute accurate meeting minutes in a timely manner
  • Assists Veolia Contract Administrators and City Project Managers with overall project performance reporting, including cost, schedule, quality, and project status
  • Assist Contract Administrator with managing the change order process
  • Assist with the management of the claims process
  • Assists in overall coordination and planning as required

Job Requirements

  • Minimum of five (5) years of experience in a construction project support role
  • Excellent time management skills, attention to detail and analytical skills
  • Excellent organizational and presentation skills
  • Excellent written and oral communication skills
  • Excellent computer skills and proficiency with MS Office including MS Project; experience with Aconex is a plus