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Procurement Analyst in Boston, MA at Veolia North America

Date Posted: 1/22/2019

Job Snapshot

Job Description

Veolia North America’s strategic procurement function is transforming the way we operate, by creating value from our supply base, to deliver efficiencies to our Energy, Waste, and Water operations that serve our customers. We are looking for an energetic procurement analyst to support our procurement function. Join us if you have insatiable curiosity and enjoy working in a fast paced global environment!

Responsibilities include but not limited to:

Procure-to-Pay (P2P) activities: 
  • Review service pro tickets for procurement, card programs, fleet, and vendor requests forms; and either resolve or assign to appropriate resource, as needed 
  • Review and approve purchase requisitions for demand management and compliance to procurement policy and process, including utilization of preferred suppliers, catalogs, negotiated pricing, and approved contract terms 
  • Obtain and analyze invoice data from suppliers for contract compliance and to optimize consumption. 
  • Provide support to procurement managers to monitor strategic initiatives to reduce costs, enhance service, ensure compliance, and streamline/standardize processes across sites
  • Support all aspects of P2P, P-Card and T&E technologies, including Coupa, Egencia, WebNow, and JPM. Assist with administration of technology configuration and interfaces including third-party interfaces. Monitor performance measurements, resolve issues, drive continuous improvements in service levels. 
  • Support procurement initiatives including RFPs, eAuctions, policy development and oversight, spend analysis, and SAVE reporting
  • Responsible for maintaining the content of the internal procurement web-site, including global framework agreements, organizational/contact info etc. 
  • Code and process invoices in WebNow for approval
  • File executed copies of contracts with contract metadata in CMS system

P-Card, T&E Card, and WEX Card activities:
  • Day to day administration of the Purchasing Card, T&E Card, and Feul Card Programs. 
  • Primary contact for card holders, vendor accounts, accounts payable, HR and internal controls. Provide support to employees on card related questions, develop and provide training and communications. Assist end users of expense processing
  • Review and approve card applications based on policy. Cancel cards immediately upon receipt of information from HR, Payroll or other source
  • Provide employee’s manager, HR, internal controls , and payroll the necessary payroll deductions; if applicable to employee’s separation from company
  • Prepare and distribute monthly reporting, including exception reports, attestations.
  • Resolve unmatched expenses by allocating to card holder
  • Utilize dashboards to monitor strategic initiatives for management, compliance, and efficiencies. Review and audit expense reports to ensure completeness and accuracy of documentation and compliance to policy
  • Develop, track and report program progress against goals, including delinquent account reporting and collections, compliance to policy on card utilization. 
  • Identifying opportunities to improve the program/controls by raising of restricted spending limits, universal card changes, guarantees, etc.

General Department Support: 
  • Scheduling meetings with vendors, stakeholders, internal team members. Develop agenda, capture meeting notes and follow up on action items
  • Managing department overnight mailings, document scanning, printer error resolution, and ordering of office supplies
  • Book travel and file expense reports for senior procurement executives
  • Ad hoc projects and duties as requested

Job Requirements

Required Skills:
  • A self-starter able to handle a large workload that is transactional and analytical in nature. Candidate must be able to handle multiple priorities. Ability to work in a fast-paced, demanding environment
  • Must have insatiable curiosity and willingness to learn new technologies and processes – be a quick study!
  • Excellent customer service skills
  • Sound judgment and problem-solving abilities
  • Strong organizational skills and attention to detail
  • Strong team player with the ability to work independently
  • Good written and oral communications skills and able to work effectively with all levels within the organization
  • Must be strong in Google suite applications, specifically, Gmail, Sheets, Docs, and Slides, Hangouts etc. 
  • Must be advanced in Microsoft Office skills, specifically Word and Excel etc.
  • Must have experience in P2P applications such as SAP, Oracle, Ariba, Coupa, Concur or any other P2P/expense/travel system.
  • Familiarity with SQL or Business Intelligence preferred
  • Fluency in Tableau preferred

Required Experience
  • Minimum 2 years experience in a professional environment, as an analyst or program admin 
  • Have or working towards CPSM certification
  • 2-3 years of card administration, with focus on T&E Cards, P-Cards is preferred.
  • Procurement or some accounting experience preferred
  • Associates Degree required. 
  • Bachelor’s degree in accounting, finance or a closely related field, or an equivalent combination of education and experience