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Project Coordinator- Sacramento, CA (Enovity) in Sacramento, CA at Veolia North America

Date Posted: 4/4/2019

Job Snapshot

Job Description

We are engineers who operate, maintain, and optimize facilities, assuring higher performance places. We believe that buildings can—and should—work better, and that by delivering inspired, practical solutions, we can create sustainable environments where both people and organizations prosper. We achieve this vision through integrated capabilities in commissioning, energy efficiency, and facilities engineering. The Enovity name literally represents the firm’s core values of Energy, innovation, and integrity.  Enovity is a subsidiary of Veolia, the world’s leading provider of environmental solutions for energy, water, and waste. With over 163,000 employees worldwide.  We are based in San Francisco with offices in Irvine and Sacramento. Enovity means energy, innovation and integrity.
This full-time open position is located in our Rancho Cordova office. 

•        Proficiency in MS Office Suite, Google Suite and industry standard office equipment.
•        Effective communication, interpersonal, and problem-solving skills.
•        Strong organizational, financial, and administrative skills.
•        Highly motivated and proactive, focused on achieving results.
•        Must be dependable and able to multi-task with a strong attention to detail.
•        Ability to work well independently and as a team.
•        Reconciliation experience and strong analytical skills and proactive communication with client regarding issues.
•        Coordination skills such as project planning, scheduling, and materials ordering & inventory management.
•        Enter timesheets weekly into Deltek for field staff.
•        Generate, enter, and submit invoices monthly working closely with each Project Manager and Director.   Meet the invoicing instructions required by each Contract.
•        Administrate invoicing, subcontracts, and vendors.
•        Manage accounts receivables.  Follow up with each client to ensure invoices are received, approved and being processed. 
•        Recognize revenue for all projects working closely with each Project Manager and Director.
•        Manage and submit certified payroll
•        Research any unbilled issues to optimize billing possibilities for the billing period.
•        Manage expense accruals to maintain the appropriate profitability of each project.
•        Run standard reports for staff.  Oversee financial health of projects and the Irvine office portfolio working closely with the Directors.
•        Research and produce audit documentation as required by the Contract and forward to the client as requested.
•        Work closely with company Controller, other Project Accountants, and Certified Payroll Specialist.
•        Produce progress billing for subcontractors when applicable. Set up retention schedules as necessary.
•        Set up new projects, make transfers of billable employee hours.
•        Tracking project deliverables.
•        Oversee expense reports/ credit card reconciliation.
•        Ordering, tracking, and monitoring of supplies.
•        Ensure that the office maintains an organized and clean environment; ensure the break room and conference room is maintained and adequately stocked.
•        Greet guests and help settle them into being prepared for meetings and conferences.
•        Manage office assets.

•        Ad hoc administrative and project support for all staff.

Job Requirements

•        Associate degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or
•        Two (2) years of accounting, project accounting, general administration or project management in a fast paced, large volume professional and customer service environment
•        Experience and/or credentials working with certified payroll
•        Preferred -- experience working in Deltek Vision
•        Preferred—experience working in construction management and operations and maintenance


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